It All Adds Up: What We Do to Protect Sensitive Customer Data

You’re interested in e-filing, but you have concerns. How can you be certain the sensitive information of your independent contractors and employees – including Social Security numbers and tax IDs — doesn’t fall into the wrong hands?

While the attitude “better safe than sorry” is smart, you can be confident you’re making the right choice with online processing of 1099s, W-2s and ACA forms. Not only is the IRS stepping up its efforts to fight identity theft, but reputable e-file sites are employing the latest, most sophisticated security measures to protect your data.

Here are six reasons why you can trust an e-file provider such as efile4Biz:

1. Data encryption
   We encrypt your sensitive data throughout the entire print, mail and e-file process. We use strong encryption mechanisms recommended by the federal government.


2. Multi-factor Authentication (MFA)
   For additional authentication security, you may choose MFA to verify your identity and ensure secure access to your account.


3. E-delivery option
   Just provide your recipients' email addresses and we will automatically offer them the option of viewing their forms online via a secure link. They can then print their forms in the privacy of their homes or offices.


4. High-security print and mail facility
   For any forms that need to be mailed, your encrypted form data is automatically transmitted directly to our print-and-mail facility, which is one of only a few print facilities in the country authorized by the IRS to print tax forms.


5. SOC II certification
   We are certified by the American Institute of Certified Public Accountants (AICPA) as compliant with its Service Organization Control (SOC) standards. This means our business processes and encryption technologies have been audited by independent experts to ensure best practices for the specific purpose of protecting sensitive customer data.


6. HIPAA Compliant
   As an added security measure, our print-and-mail facility complies with the latest HIPAA security requirements regarding Protected Health information (PHI) with the ACA healthcare forms.

Updated: 09/09/2024