Paper Filing vs. E-Filing: 6 Reasons Why E-Filing is the Smarter Choice

We live in an increasingly digital world. As we replace old, manual processes with faster, more efficient electronic options, it's not surprising that tax filing is experiencing the same shift. Businesses are no longer restricted to time-consuming and cumbersome paper filing of their taxes. Instead, they can turn to reputable, IRS-authorized e-file providers like efile4Biz.com to file tax information online and save valuable time and money. And with the IRS mandating that if you file 10 or more information returns in a calendar year, you must e-file.

Benefits of E-filing vs. Paper Filing

1. Convenience
   Instead of navigating software or managing mountains of paperwork, you follow a few easy, step-by-step prompts when filing online. Any questions you have along the way can be answered by Customer Service reps or via help files and tutorials. The process is clear, simple and faster than traditional paper filing. It's more environmentally friendly, too, thanks to less paper and toner cartridge use.
2. Affordability
   When you do the math, you'll find that online filing is much more affordable than purchasing software and stocking forms. (No more purchasing a 50-form packet for the handful of forms your business needs.) You pay only for the number of forms you file, even if it's only one or two. As a complete solution, e-filing also eliminates the expense of printing and mailing preprinted forms.
3. Less work
   In addition to the dollars and cents impact of paper filing, there are the labor costs to consider. Because e-filing is a highly streamlined and efficient process, you save valuable staff time and output associated with printing, mailing and manually submitting 1099s and W-2s. No printer jams or stuffing envelopes! Plus, we compile the summary data required on forms 1096 and W-3 and transmit it along with your forms at no additional cost.
4. Industry-standard security
   Any data you enter on a reputable e-file site like efile4Biz is encrypted under strict IRS guidelines using strong encryption programs. For any forms that need to be mailed, encrypted form data is transmitted directly to the sophisticated SOC 2 Type II-certified print-and-mail facility.
5. Greater flexibility
   Say goodbye to frustrating misalignment issues with your printer or paper jams. Online 1099s, W-2s and ACA forms look just like the paper forms from the IRS, where you select the payer and recipient from the drop-down lists and fill in the required "boxes." If you're missing information, you can save partially completed forms in your account and return later to complete and file them.
6. Accuracy
   Robust validations are built into efile4Biz, so that many errors are flagged before you check out. If it's an error on a submitted form, simply follow the step-by-step instructions to file many corrections directly through the site.

Updated: 09/06/2024